Employment Opportunties

 

Administrative Assistant

 

Organization: Cattaraugus Region Community Foundation
Employment Type: Part-Time
Hours: Up to 20 hours per week
Compensation: $20.00 per hour
Work Location: Olean, NY

The Cattaraugus Region Community Foundation (CRCF) is seeking an administrative assistant. CRCF is a public 501(c) (3) nonprofit organization that is growing good by connecting donors to the causes they care about most in the Cattaraugus County, NY, region. Grants from the foundation support many areas including education, scholarships, health care, the arts, community development, human services and youth development.

Position Summary

The Cattaraugus Region Community Foundation is seeking a highly organized and professional Administrative Assistant to provide administrative and operational support to the Foundation team and its leadership. This part-time position is essential to the smooth day-to-day functioning of the Foundation and plays an important role in supporting effective philanthropy by helping the Foundation’s team operate at its highest level and streamlining communication and planning with volunteer leadership.

The ideal candidate is detail-oriented, communicative, and able to exercise discretion while supporting a mission-driven organization and its volunteer leadership.

Key Responsibilities

Administrative & Office Support

  • Answer and direct incoming phone calls in a professional and welcoming manner
  • Manage, monitor and prioritize Foundation general email accounts and executive director email correspondence
  • Provide administrative support to all Foundation staff and executive director
  • Maintain, coordinate, and schedule staff and director calendars
  • Prepare, proofread, and edit correspondence, business letters, meeting materials, and other documents
  • Maintain electronic and paper filing systems; support accurate record keeping
  • Process all paper documentation related to donations
  • Support general office operations and administrative processes
  • Help maintain supply list and order from vendors to keep office well stocked
  • Interact professionally with donors, community members, board members, and partners
  • Coordinate travel arrangements occasionally for Foundation staff

 

Board Governance & Volunteer Leadership Support

  • Serve as a primary administrative liaison to the Foundation’s Board of Directors and volunteer leadership
  • Support board operations in alignment with nonprofit governance best practices
  • Assist with board and committee communications, including meeting notices, agendas, and materials
  • Coordinate logistics for board and committee meetings, including scheduling, room setup or virtual access and distribution of materials in advance of meetings
  • Assist with preparation and organization of board packets to ensure clear, timely, and well-documented decision-making
  • Support accurate documentation of board and committee meetings, including collection and organization of minutes and follow-up materials
  • Maintain board and committee records, rosters, contact information, and governance-related documents
  • Support compliance with internal policies, bylaws, and record retention practices

 

Event & Meeting Support

  • Provide administrative and logistical support for Foundation events, meetings, and community engagements
  • Assist with event planning tasks such as scheduling, communications, registrations, materials preparation, and follow-up
  • Support board-related and community events, including committee meetings, retreats, and special events
  • Coordinate catering for meetings and events

 

Other Duties

  • Perform other administrative or project-based tasks as assigned to support Foundation operations

Qualifications and Skills

  • High school diploma or equivalent required; associate degree or relevant coursework preferred
  • Previous administrative or office support experience preferred; nonprofit experience preferred
  • Experience supporting boards, committees, or volunteer leadership strongly preferred
  • Strong organizational, time management, and attention-to-detail skills
  • Excellent written and verbal communication skills
  • Proficiency with Microsoft Office (Word, Outlook, Excel) and general office technology
  • Ability to handle sensitive information with professionalism and confidentiality
  • Ability to manage multiple priorities and deadlines in a collaborative environment

Work Environment and Expectations

  • Part-time position, up to 20 hours per week
  • Schedule may be flexible based on organizational needs
  • Occasional evening or event-related hours may be required

 

To apply:

Email a resume, cover letter and two references with contact information to [email protected]. A review of applications will begin immediately, and interviews will be held on a rolling basis. The anticipated start date is April 1, but the start date may be flexible depending on candidates' needs.